Payroll Administrator - Mississauga, ON

Location: This hybrid role requires 3 days on-site at our Mississauga, ON office and 2 days remote per week.

Salary: $55,000 - $65,000
Actual compensation within the range will be based on experience. We also offer quarterly variable compensation package (bonus) + benefits

About Specsavers

Welcome to Specsavers - where we're not just about eyewear and eyecare, we're a purpose-driven organization committed to changing lives through better sight. As a certified Great Place to Work®, we take pride in our optometrist-owned and -led business model, providing quality eyecare and affordable eyewear to Canadians across the country.

Our journey began 40 years ago in the UK, with visionary optometrists Doug and Mary Perkins. Today, we support over 2,600 healthcare businesses spanning 11 countries in our network, passionately caring for more than 42 million patients and customers worldwide.

At Specsavers, we believe that access to quality eyecare should be a right, not a luxury. That's why we go above and beyond to transform the eyecare experience in Canada. With our advanced clinical equipment and an extensive range of affordable and high-quality eyewear, we're here to make a real difference in the lives of our customers.

But that’s not all - we're also dedicated to fostering a positive, inclusive, and supportive work culture. We strive to create an environment where our partners thrive while benefiting from the collective support and resources of our dedicated teams.

If you're passionate about making a difference, providing incredible care, and being part of a values and purpose-driven organization, join us on our journey to revolutionize the way Canadians experience eyecare. Together, we can change lives through better sight.

What You’ll Do

Purpose of the role

The Payroll Administrator is responsible for the administration of benefits and processing of payroll for all Canadian Support Offices, Manufacturing and Distribution sites and wholly owned stores. This role holder will also support the delivery of high-quality payroll services in a manner that maximizes the use of technology and offers exemplary customer service.

The ideal candidate will have payroll experience across BC, AB, MB and ON as part of a bigger international organization and will also have strong customer service focus with great attention to detail, excellent communication and interpersonal skills.

Key Responsibilities

Payroll

• Process full cycle payrolls for hourly and salaried employees on an accurate and timely basis
• Process new hires, employee changes, terminations and ROEs as required
• Review and ensure accuracy of approved time and attendance
• Comply with company policies, procedures, and internal payroll controls to ensure accurate payroll processing
• Assist in implementing and maintaining payroll best practices to improve efficiency
• Administer various payments such as vacation pays, sick pay, bonus, allowances etc.
• Perform month-end functions including journal entries and payroll account reconciliation
• Assist in managing the annual payroll year-end processes, including the issuance of all T4’s and all necessary provincial year-end returns, YTD adjustments as required
• Assist in payroll system implementations and conversions
• Compile and prepare payroll reports for management
• Respond to payroll inquiries within timelines, delivering a high level of customer service for all Specsavers Canadian employees including the international secondees in Canada 
• Maintain payroll SOPs for efficient workflow

Benefits

• Benefits administration including enrolments, life changes, terminations, account balancing and reconciliations
• Review all documentation pertaining to benefits and follow up with internal/external source providers to process required changes
• Monitor employee premiums and ensure accurate deductions are made through payroll
• Answering employee questions about benefit programs and resolving employee issues with benefit providers
• Keep accurate records of all benefits transactions and related back up
• Audit monthly carrier invoices for accuracy and changes

What We’re Looking For

Essential

• Track record of day-to-day administration of payroll and benefits programs
• Currently enrolled with the National Payroll Institute with a goal to obtain these designations. 
• Minimum one year payroll work experience
• Proficiency in Microsoft Office; intermediate or advanced Excel skills (formulas, vlookup, pivot tables, etc.)
• Strong communication skills (written and oral) with the ability to interact with all levels of the business
• Ability to understand employee payroll & benefit issues and communicate solutions effectively, professionally, and respectfully
• Demonstrated ability to work with highly confidential information
• Well-developed analytical and problem-solving skills with a strong attention to detail
• Positive, professional, and friendly team player

Nice to have

• Excellent communication and interpersonal skills
• Administration of international mobility / secondments
• Strong history of applying continuous improvement concepts and tools 
• Experience with multi HRIS systems

Our Fellow ‘Speccies’ Enjoy

• 3 weeks of vacation and 1 paid volunteer day
• 1 extra paid day off and an eyecare voucher on your birthday
• RRSP matching
• Quarterly performance bonus
• Healthcare spending account
• Health and dental benefits effective on your first day
• Team and company social events

Behaviours We Value

• Collaborative: We work together as one Specsavers to deliver our purpose
• Curious: We question, explore, and seek out diverse perspectives to develop our knowledge and understanding
• Courageous: We challenge the status quo, we experiment with good ideas, and we are brave, bold, and fast in our decision making
• Compassionate: We care, support, and help each other
• Commercial: We treat money wisely and make decisions that are good for our customers, our partners, our people, and good for the long term

We hope that in applying with us, you value these things as well!

Our Hybrid Work Model

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect, and excel in our vibrant environment.

Equal Opportunity Employer

At Specsavers, we are committed to fostering a diverse and inclusive workplace. We believe that a diverse team enriches our work environment and enables us to achieve our goals. We are an equal opportunity employer and encourage candidates of all backgrounds and abilities to apply. If you believe you can contribute to our mission and vision, we welcome your application, even if you don't meet every qualification listed. We value the unique skills and perspectives each individual brings to our team.

#LI-Hybrid #LI-ED1